Clients book themselves in. You turn up.
Consultations, check-in calls and in-person sessions. Clients book themselves in, reminders go out on their own, and fewer people forget to turn up.
Start freeSee pricingCancel the booking-app graveyard.
Calendly here, a reminder tool there, a separate form, a maps link pasted into the notes… Coachflow folds the whole lot into the platform you already coach from.
Five logins, five bills, one headache.
CalendlyAcuityA reminders appTypeformGoogle FormsZoom link in the DMs"What's your address again?"Each one another password, another invoice, another thing to keep in sync.
It's already in the box.
- Branded booking pages for every event type
- Automatic email reminders, built in
- Intake questions and housekeeping rules
- Online links or a real map pin for in-person
One login. One subscription you already pay for. Same client, same place they already train.
Every booking, one calm view.
As clients book themselves in, your week fills itself up. Hover any session for the details, or click to open it. Try it →
Discovery Calls
✓ 10 booked Booked Available 15 - 21 June 2026MON
15
TUE
16
WED
17
THU
18
FRI
19
SAT
20
SUN
21
08:00 09:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 09:00-17:00 09:00-17:00 09:00-17:00 09:00-17:00 09:00-17:00Build any kind of session in six guided steps.
Discovery calls, monthly check-ins, in-person PT, group consults, spin up as many event types as you like. A live preview shows exactly what your client sees as you go.
- Cover image, description and optional intro video
- Set your own accent colour and duration
- Each type inherits hours from its calendar
Create event type
Step 1 of 6 BasicsDurationLocationFormNotifyConfirm Event name Discovery Call Description A short description of what to expect. Accent colour Calendar Core Booking CalendarOnline, on the phone, or in the room.
Pick where each session happens. Online calls auto-generate the link; for in-person, drop a pin and the exact address rides along to the client's confirmation and calendar invite.
- Zoom, Google Meet, phone, in-person or custom
- Searchable map with a draggable pin
- Address auto-added to confirmations
Where will it take place?
Search for an address, or click the map Click or drag the pin to fine-tuneOff the clock means off the clock.
Set your weekly hours once, then bend them whenever life happens. Open up a one-off late slot, or black out a whole week for a holiday, no bookings can sneak in while you're gone.
- Extra hours layered on top of your normal week
- Blackout windows for holidays and days off
- Apply to one event type or your whole calendar
Nudges that go out without you.
Pick when reminders fire, write the email once, and drop in variables that fill themselves in. Build it, it's interactive.
Send email reminders
We'll email invitees ahead of the session.
Send reminder
Tick as many as you want, the template below is sent each time, with the variables filled in fresh.
Reminder email · click a variable to drop it in
Hi Client name, just a quick reminder, your Event name with Coach name is coming up on Date at Time. See you soon!Set the ground rules before they show up.
Tap the rules that matter and they appear on the client's confirmation page, so everyone arrives ready. Try it: the preview updates live.
You're booked in
Before our call
Quiet spaceFind a quiet, distraction-free spot for the session. Camera onPlease join with your camera on so we can connect properly. Be on timeHop on a couple of minutes early so we start on the dot.Walk in already knowing the story.
Add your own intake questions to any booking, short text, long text, dropdowns, single or multiple choice. The answers land with the booking, so you're never starting cold.
- Six field types, drag to reorder
- Mark any question required
- Answers attached to every booking
Whatever the call's about
Whether you're booking in a call to find out why a client logged 15 kebabs in their tracker on Friday, lining up in-person sessions to torture them with Bulgarian split squats, or taking a consultation that genuinely changes someone's life, Coachflow's got the calendar covered.
You bring the coaching. We'll handle the back-and-forth, the reminders, the "sorry, what time was it again?", all of it.
Keep reading
- In-person and hybrid coachesBook sessions, take payments, programme the days they train alone, and run check-ins between sessions. One workspace for the gym floor and everything around it.
- PaymentsSell subscriptions, packages and one-off products through your own Stripe. Pay-in-full options, order bumps, discount codes, signed terms before payment, and the sale creates the client account.
- OnboardingFrom payment to first session with no coach action. Terms, PAR-Q, questionnaire, intro call booking, then their first week and an active training programme land on their calendar.