The check-in manager.

Check-ins that remember last week, score themselves when they're sent in, set off the right follow-ups and show where each client is heading. The reply is still yours.

Start free See pricing

Check-ins as a system, not a submission

One loop that never breaks.

Most tools collect a form and stop. Coachflow turns every check-in into a closed loop, so the data you gather this week actually changes what your client sees next week.

Targets

Set per-lane targets the check-in pulls in automatically.

Questions

Client answers against last week's targets, in context.

Scores

Every answer is RAG-scored the moment it's submitted.

Trends

Scores roll up into trends that shape next week's targets.

Targets in, answers scored, trends out, targets updated. It's the feedback loop most coaching apps never close, and it's the whole point.

The delivery page

What your client actually receives.

This is the real delivery page, in demo mode. A branded weekly update with your video, their targets, your notes and the resources you've picked, all in one link.

coachflow.io/u/alex/check-in Your coach · 8:18 Check-in feedback

Alex's weekly update

Tuesday, 27 October 2026

Targets for the week

Nutrition

185g protein · 5 veg servings/day

Training

4 sessions · progress squat + row

Lifestyle

7h sleep · 10:30pm wind-down

Focus

10k steps/day

Notes from your coach

Brilliant week, Alex. Protein was bang on and the squat PB is huge. Sleep dipped midweek, so let's protect the 10:30pm wind-down. Keep steps ticking and we'll push training volume next block.

Resources for you

Recipe

High-protein chicken bowl

642 kcal · 52g protein

Module

Sleep foundations: winning your evenings

4 lessons · 12 min

Open module

The problem

A generic check-in costs you twice.

A form-and-a-spreadsheet check-in quietly taxes both sides of the relationship. Once in your time, and once in how coached your client actually feels.

It costs you

Hours of unpaid admin, every week

Chasing submissions, copy-pasting last week's numbers, re-reading old messages to remember what you promised. It's the invisible second job that eats your evenings and doesn't scale past a handful of clients.

It costs your client

The feeling of actually being coached

A blank form that never references last week feels like homework, not coaching. When nothing they say visibly changes what happens next, engagement drops, and so does retention.

A better check-in fixes both at once: it gives you your evenings back and makes every client feel seen. That's the bar Coachflow is built to.

Questionnaire builder

One builder. Every tier covered.

Build one questionnaire and branch it by tier. Premium clients get the full deep-dive; kickstart clients get something short they'll actually finish. Same builder, no duplicate work.

Drag-and-drop fields with conditional logic
Version every form so history stays intact
Reuse fields across tiers without copy-paste

Weekly Check-In (Comprehensive)

v2 Add field

Your 3 biggest wins this week

Hit protein every day Slept 7h+ on weeknights Progressed on squats

Weight this week

RequiredTracked 82.4 kg

Upload progress pics

Front Side Back

Question types

Question types built for coaching.

Not repurposed from a survey tool. Every field type exists because a coach needed it to understand a client faster.

Any injuries or niggles I should know about?

Demo

front

back

1-3 mild 4-6 7-8 9-10 severeTap a muscle to log pain Lower back (6/10) Tight after deadlifts

This is the real question field, in demo mode. Play with it, nothing is saved.

Purpose-built rating scales

Faces, sliders and labelled scales designed for how clients actually rate mood, energy and adherence.

Trackable metrics

Any answer can be RAG-scored and trended over time, so numbers turn into direction, not just data.

StrugglingOkayGreat

Cycle tracking

Menstrual-cycle-aware fields so training and nutrition can flex with where your client is in their cycle.

Photos & measurements

Front / side / back progress photos plus body measurements, captured in the flow of the check-in.

Voice notes & reflection

Let clients talk instead of type. Voice notes capture nuance a text box never will.

Interactive pain mapping

A tappable body map for injuries and niggles, so you coach around problems before they become setbacks.

The feedback loop almost nobody has

Dynamic targets

Dynamic targets.

Every week's targets are saved as a snapshot, then pulled into the next check-in automatically. Your client always answers against what you actually set, and you can see the whole history at a glance.

Week	Nutrition	Training	Lifestyle	General
5 Jul 82.4kg -0.4	185g protein	4 sessions, +2.5kg squat	7h sleep target	10k steps/day
28 Jun 82.8kg -0.3	180g protein	3 sessions	6h sleep	8k steps/day
21 Jun 83.1kg +0.1	175g protein	2 sessions	Holiday week	Deload
14 Jun 83.0kg -0.5	180g protein	4 sessions	7h sleep	10k steps/day

Three things that single mechanism does

Every question references the real target you set
Missed targets trigger the right follow-up automatically
Trends update so next week's targets write themselves

What got in the way?

Training target: 4 sessions. You logged 2.

Everything is RAG-scored automatically, but your judgement wins: a coach override is always respected.

Automated delivery

Removes you from the chase.

Set the cadence once and Coachflow handles delivery, reminders and even holidays. No more manual sends, no more 'did you get my check-in?' messages.

Per-client frequency and send times
Automatic reminders until it's submitted
Holiday detection pauses check-ins for you

Frequency

Sundays · 6:00pmAuto Reminders until submitted Holiday detected · 12-19 Jul. Check-ins paused automatically.

Logic map

See the whole check-in as a map.

Every questionnaire is also a visual flow. See which questions branch, which are tracked, and what each answer triggers, without reading a single line of config.

100%

Nutrition · protein

TrackedRequired

Training · sessions logged

TrackedRAG scored if red / amber

Follow-up · what got in the way?

ConditionalBranch

Lifestyle · sleep & steps

Tracked Score & deliver Tracked Branch Conditional logic

Command centre

Every client, one screen.

The moment a check-in lands, it's scored, sorted and flagged. Open your dashboard and you instantly know who's thriving, who's slipping, and who needs you today.

Search clients

AI summary: 3 clients flagged this week. Danny Cole is 14 days silent, Priya's sleep is trending down. Alex and Mia are ready to progress.

Alex Morgan

PB on squats, protein on point

Submitted PS

Priya Shah

Sleep 5h avg, stress at work

Sleep droppedSubmitted DC

Danny Cole

No check-in for 14 days

2 weeks quietOverdue MR

Mia Roberts

Down 0.6kg, adherence strong

Reviewed TF

Tom Fisher

Steps down, weekends off plan

Weight stalledSubmitted

Progress & predictions

Turn check-ins into a forecast.

Weight, measurements and photos roll into trends that don't just show where a client's been, they project where they're heading, so you can adjust before progress stalls.

Bodyweight trend

Actual vs target, with 4-week forecast

Actual Target Predicted ±1 SD prediction Forecast window Phase

Progress photos

Week 1Week 12

Measurements

Waist84.0 cm-3.5 cm Weight82.4 kg-2.6 kg Chest104 cm+1.0 cm Hips98.5 cm-1.8 cm

The difference

A form vs a coaching system.

Most tools digitise the paperwork. Coachflow rebuilds the check-in as the engine that actually drives the coaching.

Typical tools Coachflow Check-in format Static form, same every week Dynamic, references last week's targets Targets Typed out manually each week Snapshotted and pulled in automatically Scoring You read and interpret by hand RAG-scored on submit, coach override respected Follow-ups You remember to ask (or don't) Triggered automatically when targets are missed Delivery You send and chase manually Scheduled, reminded, holiday-aware Progress Screenshots and spreadsheets Trends, forecasts and photo comparisons Overview Scroll every client individually One command centre, sorted and flagged

Stop collecting check-ins. Start coaching from them.

Every question, score and trend feeds the next decision, so your clients feel coached and your evenings stay yours.

Questions coaches ask.

How are check-ins scored?

Every trackable answer is scored on a red / amber / green scale the moment it's submitted, and those roll up into a weekly score per client. It's automatic, but your judgement always wins: a coach override is respected everywhere the score appears.

What are dynamic targets?

Each week's targets are saved as a snapshot, then pulled into the next check-in automatically. Your client answers against exactly what you set, missed targets trigger the right follow-up, and trends update so next week's targets nearly write themselves.

Can I use different check-ins for different tiers?

Yes. Build one questionnaire and branch it by tier or plan. Premium clients can get the full deep-dive while kickstart clients get a shorter form they'll actually finish, all from the same builder with no duplicated work.

Are check-ins sent automatically?

Set the cadence and send time per client and Coachflow handles delivery, reminders until it's submitted, and even pauses check-ins when it detects a holiday. No manual sends, no chasing.

What does the client actually receive?

A branded delivery page on a single link: your video message, their targets for the week, your written notes, and any recipes or lessons you've attached, with a one-tap 'mark as complete'.

Do check-ins work with the rest of Coachflow?

Completely. Weights flow from the same source of truth as the rest of the app, resources link straight to your recipes and education, and flagged clients surface in your dashboard, so check-ins are part of the platform, not a bolt-on.

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