Your roster, sorted by who needs you today.
Coachflow opens on the clients about to slip, not the ones in alphabetical order. Every check-in, photo, weight target, programme, payment and signed agreement sits on one record, so you stop hunting through DMs at 11pm trying to remember what you promised someone in March.
Start freeSee pricingWhat the Client Manager is
Coachflow's Client Manager is the single record for each of your clients and the triage view across all of them. One profile holds their check-in history, progress photos, body stats, training and nutrition plans, phases, questionnaire, PAR-Q, billing and signed agreements. One roster ranks the whole book by who's slipping.
The clients who need you, ranked
The roster opens with the clients who need attention, ranked by severity rather than by name: momentum alerts first, then at-risk clients, then programmes that have ended, then anyone cooling or gone quiet. Each row carries a momentum score, a trend arrow, days since their last check-in, onboarding progress, and whether they've opened the last thing you sent.
Everything in one place, including the awkward bits
Overview, calendar, check-ins, programme, progress and details, all tabbed on one client. Weight lives in one place so nothing disagrees with anything else. So do the parts coaches usually lose: the questionnaire, the PAR-Q, billing history and the agreement they signed. When a client queries something eight months later, you have the answer in front of you.
The client's whole history, one row per week
Every check-in week stacked down the page, newest first, with phase markers where a block changed. Per week you get their weight against the target you set with the delta colour-coded, their check-in, their photos, and four category cells for nutrition, training, lifestyle and anything else. Each cell is a target you wrote, with a red, amber or green dot showing whether they did it.
You'll know if they opened it
Send a client their weekly delivery with video, summary and resources, and Coachflow records whether they opened it, when they first opened it and how many times. A client who never opens anything is a retention problem you can see coming.
Turn a client's results into a post
Drag widgets onto a canvas and export a PNG for social. Before-and-after photo pairs by pose, weight charts over 8 to 24 weeks, streaks, achievements, or a quote pulled from their check-in. Coaches sell on results, and the gap between having results and having something postable is where most of them lose the month.
Questions coaches ask.
Can I see all my clients' progress in one place?
Yes. The roster shows every client ranked by who needs attention, with momentum score, trend, days since last check-in, onboarding progress and whether they've opened your last delivery. Each client then has a full profile holding their check-ins, photos, body stats, programmes, phases, billing and agreements.
Does Coachflow tell me which clients are at risk of quitting?
Yes. Clients are scored on drop-off risk from missed check-in weeks, the gap between the targets you set and what they completed, and red flags on recent check-ins. The roster sorts worst-first, so at-risk clients are the first thing you see rather than something you notice too late.
Can I set weekly targets for each client?
Yes, per week and per category across nutrition, training, lifestyle and a free category of your own. Each target gets a red, amber or green score showing whether they hit it. Targets are stored per week, so editing one week never rewrites another.
Can I create before-and-after graphics for social media?
Yes. Social View is a drag-and-drop canvas with twelve widget types including before-and-after photo pairs by pose, weight charts, streaks, achievements and quotes pulled from check-ins. Export as a PNG and post it.
Where do questionnaires, PAR-Q forms and signed agreements live?
On the client's record, under Details, alongside their profile, activity and billing. Onboarding paperwork stays attached to the client rather than sitting in your email.
Keep reading
- MomentumCompliance scores flag the wrong clients. Coachflow's Momentum Engine measures each client against their own normal, so you catch the ones fading weeks before they cancel.
- Check-insCustom check-in forms, photo uploads, trend tracking, and AI-generated summaries. Check-ins your clients might actually fill in.
- 1:1 coachingCustom check-ins, AI analysis, auto-progressing programmes and one timeline per client. Deliver premium 1:1 coaching to thirty people without it feeling like thirty.