Retire the 47-tab coaching spreadsheet. With dignity.
It got you here. It also breaks silently, can't be read on a phone, doesn't tell you when a client goes quiet, and lives on one laptop. Coachflow does everything it did and the things you've been meaning to build into it for two years.
Start freeSee pricingWhat the spreadsheet was doing
Client list, weekly numbers, programme templates, macro targets, payment tracking. All of it fine until row 400, or until a formula quietly stops referencing the right cell and you don't notice for a month.
Structured, not fragile
Every client has a record with a fixed shape. Weight lives in one place. Check-ins are versioned. Programmes are objects rather than copied cell blocks. Nothing breaks because somebody sorted a column.
On their phone, not only yours
Clients log training and food, upload photos and submit check-ins from an app. Your spreadsheet was never going to do that, which is why you were transcribing their messages into it by hand.
A spreadsheet reports what you typed into it
Momentum scoring, drop-off risk, missed check-ins, clients who haven't opened the app. Coachflow tells you what you'd have missed rather than waiting to be asked.
You're not rebuilding a year of work by hand
Import your client list from a spreadsheet in a few clicks. Founder coaches get hands-on help moving existing programmes across.
Questions coaches ask.
Can Coachflow replace my coaching spreadsheet?
Yes, including client records, weekly check-in data, weight and measurement tracking, programme templates, macro targets and payment history. It adds the things a spreadsheet can't do: a client-facing app, automatic progression, AI check-in analysis and alerts when a client goes quiet.
Can I import my existing client data?
Yes. Import your client list from a spreadsheet in a few clicks, and Founder coaches get hands-on help moving existing programmes across.
What happens to my data if I leave?
It's yours. When your subscription ends, email support@coachflow.io within 30 days and we'll send you a copy within 14 days, as CSV or JSON: your account, and your clients' details, check-in answers, measurements and uploaded files such as progress photos. Programmes, templates and recipes aren't included. You can also download any client's check-in answers as a spreadsheet whenever you like.
Is it harder to use than a spreadsheet?
The setup is more structured, which is the point. Building a programme or a check-in form takes longer the first time and then applies to every client after that, rather than being copied and pasted per person.
Keep reading
- Client managerOne record per client: check-ins, photos, weight targets, programmes, payments and agreements on a single timeline. Your roster sorts itself worst-first so you know who needs you today.
- Check-insCustom check-in forms, photo uploads, trend tracking, and AI-generated summaries. Check-ins your clients might actually fill in.
- Online coachesRun your full online coaching business in one place: clients, programmes, nutrition, payments, community, and AI-powered check-ins.